| | Below you will find our templates
for the October 31st deadline, wherein we do everything for you except fill in the answers.
Copy and use verbatim - 100%
from the beginning to the end of every template - each template provided.
Prepare and send an email addressed to us - mpwcfoundation@gmail.com,
between October 26th and October 31st of every year. The subject of
this email should be "EXAMP-2014-Section A Confirmation"
(where the subject explains your 5-digit name, the grant year, and the title of
what you are sending us).
You should copy and paste the below templates (emails and/or attachments) (nothing less, nothing
more) and send them to us after inserting your own answers. Be sure to
conform to the following color-coding.
| Things you should read, then
possibly
change to ENTER your own information, and then if changed, change the color coding
to BLACK
Things you should read as they are
instructive in nature, but you should delete or erase them (and close up
the space) before sending them to us. (GREEN)
Things that ask questions or make statements
that will remain unchanged on the input, but which will be followed by the
below... (NAVY)
Responses to the above questions or
statements from us, that respond to the above questions or statements.
(BLACK)
Changes (this year's editings, deletions,
additions) to the above that was otherwise THE SAME as you sent us last
year. Note that in these cases, after the grants have been paid,
the changes are to be re-colored to match and become the ongoing
response. (RED). |
The template for the EMAIL that you should copy and paste is immediately below (the subjecct is: EXAMP-2014-Section A Confirmation)
The following response to the 20 or more questions would probably be more EFFICIENTLY prepared
if you had an ONGOING AMENDABLE (or editable) LIST of the answers to these questions and you
submitted the most currently updated copy of it to us WITH MARKINGS (to differentiate) the current year's changes, if
any, on this list. Then use that list (again next year, as once again amended and updated)
for the starting point for any future
years.
The following is the template for you to
copy for the ATTACHMENT to the above email
|
This is EXAMP-2014-20
Questions. The template itself has been updated by MPWCF on
July 2, 2013. Be sure to COPY and PASTE THIS ENTIRE
(100%, including these instructions) TEMPLATE to a blank MS Word document as the first step (and starting point) for this year's input. Then EDIT ONLY YOUR ANSWERS to update it for this year.
Be sure that YOUR responses show our questions EXACTLY AS THEY LOOK
HERE.
The responses have been updated by (name of person responsible) and reviewed by (name of reviewer) and completed on (date)
 | 1-Have you read and completely understood our entire
Eligibility
page and now send us this written statement affirming that you have met
(and still meet) every one of the eight (8) requirements under the heading "Each
new grantee organization MUST:" |
Yes, we still meet each of the eight
requirements except as detailed below.
| 2-Are you currently prepared to state the methods you use to ensure
continuity and consistency of your programs through re-invigoration
and eventual succession of your current management? Your
response may refer to an updated version of your annual
attachment which will be due Jan 31st that states in much greater detail just what you are
CURRENTLY doing to assure continuity |
Yes, we have already started
writing additional responses and editing previous responses and we will include them in a detailed statement called "EXAMP-2014-Continuity"
which we will send you with the rest of
our January 31st input
|
3-Please state the number of
years you are in our grant program
|
After we received your
grant in 2013,
it was the completion of our year #9
|
4-Write a complete description of your purpose, mission, and/or
goals (using your bylaws or conception documents as a starting point)
|
Blah, blah, blah (very completely
do the above) blah blah blah. You can start (for this and the
below questions) with last year's response and edit it (--- that means
adding, deleting, correcting, and otherwise making it MORE up-to-date
than it was last year).
|
5-who, exactly, are your past (and your proposed
future) beneficiaries and how do you maintain continuity with them,
if indeed you do, in your own grant programs
|
Blah, blah, blah (very completely
do the above) blah blah blah
|
6-Describe the background of your organization itself (its
history)
|
Blah, blah, blah (very completely
do the above) blah blah blah
| 7-Describe your credibility with your beneficiaries, with your volunteers, with your benefactors, and with the general public and any other constituents. |
Blah, blah, blah (very completely
do the above) blah blah blah
| 8-Describe the stability of your organization now and into the future |
Blah, blah, blah (very completely
do the above) blah blah blah
| 9-Tell us about the background and relevant contributions of
your founders and how they are (even now) working with you. |
Blah, blah, blah (very completely
do the above) blah blah blah
| 10-Tell us the background and relevant contributions of
your current principals and what are their current responsibilities |
Blah, blah, blah (very completely
do the above) blah blah blah
| 11-Tell us all details regarding your
use of non-monetary-type-benefits to compensate your volunteers and
how this very important concept is evolving within your organization |
Blah, blah, blah (very completely
do the above) blah blah blah
| 12-Tell us the details regarding monetary compensation to all
others (separately for employees, and volunteers, and officers, etc.) |
Blah, blah, blah (very completely
do the above) blah blah blah
| 13-Describe your financial status and past history (we
strongly suggest you read financials-example) |
We will illustrate this in our
comparative and transparent financial statements which we will send to
you by Jan 31st. This statement will follow the format and provide all applicable information that you
presented in your financials-example
webpage (as well as including all of our own relevant disclosures).
We will illustrate this in our
comparative and transparent financial statements which we will send to
you before Jan 31st.
| 15-Describe how you project future cash flow (both in and
out), (once again, see financials-example) |
Our budget for next year
will be included in our
comparative and transparent financial statements which we will send to
you by Jan 31st. We will also estimate
the various categories entering into our cash flow (detailed year by
year and by individual descriptive category) for the
next 5 or more years in a separate spreadsheet
to be named "EXAMP-2014-Cashflow
Projections"
| 16-Describe your past methods of (and future
plans for) obtaining funding from sources other than us. |
Blah, blah, blah (very completely
do the above) blah blah blah
| 17-Describe the details supporting any claim of tax
deductibility in Mexico and in USA (see IRS
discussion for the USA portion of this response as well as IRS
Narrative) |
Blah, blah, (very completely do
the above) blah blah - if quite long, we are attaching a statement
called "EXAMP-2014-blah"
| 18-Provide all details supporting your legality to operate in
Mexico and/or in the USA |
Blah, blah, (very completely do
the above) blah blah - if quite long, we are attaching a statement
called "EXAMP-2014-blah"
| 19-Describe your internal controls, both
financial and other (see internal
control), |
We are already working on this year's most updated answers to a questionaire and it will be presented in a detailed attachment
called "EXAMP-2014-internal
control" using your internal control
web-page as a starting point. We will use the template on the due Jan 31st
webpage as an aid to our answering this.
| 20-what, if anything, do you do to aid the mission
of any other San Miguel charitable organization |
Blah, blah, blah (very completely
do the above) blah blah blah
| 21-what, if any, are the sections (or words) on
our website that confuse you, or you feel contradict other
instructions, or you have
difficulty understanding as now written. |
Rather than complain when MPWCF's
next Comments letter(s) is received by us, we document on an attachment
(called EXAMP-2014-problems and illustrations) all problems we
have in understanding anything on the
MPWCF website. Each problem word or paragraph is reproduced on the
attachment in a format as follows. First, the exact quote of what
we do not understand), followed by a specific, carefully worded description
of our problem with each specific
quotation. This may be followed,
where necessary, with a
second (or third) direct quote if there are
more contradictions or problems. We believe this will enable the MPWCF to
understand our problem and clarify it for us (or
correct it, if necessary) so that neither we nor any other grantee
has that problem any more, nor any excuse for our not understanding
what the MPWCF needs and wants from us.
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