| | We used to ask you to send us a COPY of the below letter. No
more, as this has been superceded by the new use of templates
which we discuss below and which should make your work clearer and easier.
Use the templates instead. We leave for transition purposes much of the
below but cross it out so that you know not to do this anymore.
START BY COPYING
IT COMPLETELY and then edit it
to meet your specific individualized answers for your annual certification letter to the MPWCF.
You may ADD to the letter but DO NOT DELETE any item OR CHANGE any item
NUMBER. Be sure to CIRCLE your answer ON the form for each question
and THEN explain any "NO", if applicable.
Note
that EACH question requires a response. Where the response refers a reader to
another attachment, the name of the attachment should appear on this page AND
ALSO AN EXACT replication of the name should ALSO appear on the
attachment. In addition, remember that each attachment should be named in
the following format "codename - year- (name of the attachment).
Note
for grant year 2012 and subsequent - the below "certification-example"
has been superceded by the FORMAT set up for your use on the due Jan 31st
template webpage. Look for the CERTIFICATION LETTER near the very
bottom of that page AND USE IT INSTEAD of the below .
(The name of your
organization)
(The street address)
(Telephone number
AND email address)
( date
of this letter to the MPWCF)
To the
MPWCF:
The
undersigned principals of (insert name of your organization) certify that for
the current grant year (insert this year) our organization has read, understood, and
complied with your requirements as specified on your web-site at www.mpwinsma.com/index-mpwcf.htm
and most specifically, we answer the following questions:
If
there has been any changes in our answers to your questions 1-20 of your 1st
year requirements page since we first answered
them, we have re-submitted by email dated (insert most current
submission's date here) with the
subject entitled "codename - year - Questions 1-20" a newer and more current version of this
latest "questions 1-20" statement. circle
answer yes/ no change /no
(if “no”, explain as #1)
We have reviewed your latest "open comments/questions" email
from the prior year and answered them completely (using the copy-reply
format, described at the bottom-half of the some
details web-page, and adding our answers to each question as a
reply/response after each individual question). You
should have received this by email sent on (enter date) with the subject: codename
- year -
Responses to MPWCF Comments email dated mm/dd/yy. circle
answer yes/no
(if “no”, explain as #2)
We
submitted by email answers to your 2nd four questions on the some details
web-page. You can find the questions and our answers on (specify
exactly where this can be found, using the codename -
year - etc format) circle
answer yes/no
(if “no”, explain as #3)
We
submitted by email one combined detailed financial statement that includes
next year's budget figures, this year's actuals, this year's budget, and last year's
actuals (using the format shown on your financials-example
web-page). The attachment is called codename
- year - financials. circle
answer yes/no
(if “no”, explain as #4)
We
have submitted a detailed email entitled "Subject - codename - (year) -
7 questions" in response to Point D of ongoing requirements.
We also submitted, where necessary, attachments referencing that email with
Subjects for those points that required longer and more details
responses. Each of these supplementary attachments are first listed by
name only on the "7 questions" email and referenced to the
appropriate attachments that, in turn, are entitled "Subject - codename
- (year) - 7 questions - Point #D(number). circle
answer yes/no
(if “no”, explain as #5)
Except where it is a physical impossibility
to do so, all of the above documents, including this one, have been sent to
you via email. The emails
(preferably only two or three, if possible) have succinctly named Subjects
at the top and, if a very long email, sub-headings listed at the very top of
the email with further detailed explanations under a repeat of each
sub-heading later on in that email. answer yes/no
(if “no”, explain as #6) A
paper copy of this certification letter has also been delivered to you at
Suspiros #14, San Miguel.In
all other respects, to the best of our individual knowledge and belief, we
have complied with the requirements set forth on your web-site, http://www.mpwinsma.com/index-mpwcf.htm
answer yes/no
(if “no”, explain as #7)
at
least one of the undersigned has, within the last 8 months, read, understood, and agreed
that we have complied with all requirements of your website.
answer
yes/no
(if “no”, explain as #8)
For
all of the above items that required explanations (as in "if
`no', explain as #xx), each individual explanation is clearly
referenced to the question by repeating the question and, using BOTH the "number" AND a short
(approx. five to eight words") caption above the answer that summarizes
the question, is then followed by our response. And, if there are
many such explanations necessary this year, one separate attachment
with a name "Certification - supplementary explanations" should be
attached to the email (only, not the paper) copy. answer
yes/no
(if “no”, explain as #9)
For
any compensation or any other fees paid to anyone at all, we certify that
such amounts are carefully and completely explained and quantified on the
face of our financial statements.
answer
yes/no
(if “no”, explain as #10)
Signed
by the following (please have your chief financial person and chief
administrative person and chief executive sign this certification -
formDateOct2010).
X (name and title) etc. etc.
etc.________________________________
X (name and title)
etc. etc. etc.________________________________
X (name and title) etc. etc.
etc.________________________________
And now, this one last "helper" for our grantees. The very
most important webpages (that should be read EVERY year by EVERY grantee) are
defined and designated with a "(C)" on
our site map page. To aid you in
referring back and forth between this checklist page and each of those pages, we
include below a table of links between each of these pages. The links are
listed (more or less, but mostly) in the order of their "completion by you
(and necessity)" basis.
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